Policy No. 8

Purpose:

To control the collection, use and disclosure of personal information by Helm Welding (1983) Limited. To recognize the rights of the individual or company to have his or her personal information protected.

Accountability:

8.1 The management of Helm Welding (1983) Limited will oversee and be accountable for compliance with privacy principals. Identifying

Purpose:

8.2 Helm Welding (1983) Limited will identify the purpose for which they are collecting the personal information at or before the time of collection. Any other use of this information will have prior written consent of the individual. The management of Helm Welding (1983) Limited will be able to explain the purpose of this collection

Consent:

8.3 For the employees, clients and vendors of Helm Welding (1983) Limited consent is necessary for the collection, use and disclosure of personal information, except where required by law. Limiting Collection: 8.4 Helm Welding (1983) Limited will only collect the information necessary for a defined purpose and only by fair and lawful means.

Use, Disclosure, Retention:

8.5 Information will not be used for any purpose other than the purpose for which it was collected. Written consent will be obtained to disclose personal information of employees to a third party. Information will be retained for as long as the employee, client and vendor is involved in the business with Helm Welding (1983) Limited.

Accuracy:

8.6 Helm Welding (1983) Limited will keep clients, employees and vendors personal information as accurate, complete and up-to-date as is necessary for the purpose for which it is to be used. Safeguards: 8.7 Personal information will be protected against loss, theft or unauthorized access by way of locked file cabinets and password protected files.

Openness:

8.8 Helm Welding (1983) Limited will make information about its policies and practices relating to the management of personal information readily available to individuals.

Individual Access:

8.9 Helm Welding (1983) Limited will provide individuals, upon request, with details about what personal information has been collected, how it is being stored and what it is being used for. An individual shall be able to challenge the accuracy and completeness of the information and have it amended as appropriate.

Challenging Compliance:

9.0 Management of Helm Welding (1983) Limited have available complaint forms for employees, clients and vendors for use in filing a complaint regarding the use of their personal information. Forms are available from your direct supervisor, which once received will be reviewed and the supervisor will return any decision and resolutions to the complaint within a timely manner.